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Document Clerk/Administrative Assistant

Closing Date: Friday 23rd April 2021

We have an exciting opportunity to join our busy admin support team. As a successful applicant, you will be responsible for all incoming and outgoing post and ensuring this is recorded and distributed in a timely manner, as well as general administrative duties and covering reception. You will be working as part of team for a full service leading law firm with 7 decades of experience in providing quality legal advice.

The working pattern for this role is 9:00am – 5:00pm, Monday – Friday.  This is an office based role located at 5 Osborne Terrace, Jesmond, Newcastle NE2 1SQ

Key Duties

  • Opening Royal Mail and DX post and distributing
  • Scanning of all post, handed in items and DX
  • Keeping accurate, comprehensive records of all handed in items and recorded deliveries
  • Emailing scanned items to the correct fee earner and assistant
  • Attaching scanned items to client files in Liberate, the firm’s practice management system
  • Dispatch of mail using the franking machine to meet collection deadline
  • General scanning/copying, filing, binding for all of the firm as needed
  • Taking items via taxi to other legal firms /Courts
  • Banking cheques
  • Checking stationery, ordering and refilling 4 x stationery cupboards
  • Filling photocopiers with A4 paper from stationery stock
  • Taking bottled water to water coolers as required and re-ordering
  • Reception cover when needed and in the absence of the receptionist
  • Assisting with desk assessments for new staff and staff returning to work at a new desk
  • Assisting with weekly fire alarm checks and emergency lighting checks
  • Assisting with organising fire drills/evacuations and logging the relevant reports

Person Specification

  • Experience working in a busy office environment would be an advantage
  • Front of house experience would be advantageous
  • Highly organised with the ability to successfully multi-task and prioritise workload, manage own time effectively and take ownership of projects and tasks additional to key duties
  • Good time management is essential
  • Awareness of client confidentiality, information security and data protection
  • Exceptional communication skills
  • Proficient in Word and Excel

Benefits

  • 25 days holiday plus bank holidays pro rata
  • Healthcare and benefits package
  • Employee social events
  • Career development

Apply

To apply for this role, please send a CV to Michelle Dodds, Office Manager at mdodds@mincoffs.co.uk by Friday 23rd March 2021.

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