To deliver services to you, it is sometimes necessary for us to share your personal data outside the UK, e.g.:

• with your and our service providers located outside the UK;
• if you are based outside the UK; or
• where there is an international dimension to the matter in which we are advising you.

These transfers are subject to special rules under the Data Protection Legislation. You can find further information in this regard at the Information Commissioner’s Office (ICO) website.

• The following countries have been assessed by the UK as providing an adequate level of protection for personal data: Andorra, Argentina, Canada (private sector organisations when conducting commercial activities), countries inside the European Economic Area (EEA), Guernsey, Israel, Isle of Man, Japan (private sector organisations), Jersey, New Zealand, Switzerland and Uruguay.
• Other non-EEA countries (not listed above as having an adequacy decision) are not considered by the UK to have adequate level of protection. We will, however, ensure the transfer complies with the Data Protection Legislation, e.g. through the use of an ‘appropriate safeguard’ listed in Article 46 of the UK GDPR, such as the International Data Transfer Agreement or the International Data Transfer Addendum to the European Commission’s standard contractual clauses. To obtain a copy of this standard agreement/addendum please follow this link. Where it is not possible or not practical to put in place such safeguards, we may transfer personal data outside the UK if:
  • the data subject has explicitly consented to the proposed transfer, having been informed of the lack of a UK adequacy decision an appropriate safeguards;
  • the transfer is necessary for the performance of a contract between the data subject and us (or the implementation of a pre-contractual measures taken on the data subject’s request);
  • the transfer is necessary for the conclusion or performance of a contract concluded in the interests of the data subject between us and another natural or legal person;
  • the transfer is necessary for important reasons of public interest;
  • the transfer is necessary to establish whether you or someone else has a legal claim or defence, to make a legal claim or to defend a legal claim;
  • the transfer is necessary to protect someone’s vital interests (this may only be relied on if you are physically or legally incapable of giving your consent to the transfer);
  • the transfer is from a public register and meets the relevant legal requirements relating to access to that public register; or
  • the transfer is a one-off transfer, which is necessary to meet your compelling legitimate interests.
• We use cloud based platforms and tools (such as Insightly, MailChimp, Eventbrite and SurveyMonkey) for the purpose of our marketing activities. The providers of these tools are based in the U.S and personal data is transferred through the use of an ‘appropriate safeguard’ listed in Article 46 of the UK GDPR, such as the International Data Transfer Agreement or the International Data Transfer Addendum to the European Commission’s standard contractual clauses.

If you want further information on the specific mechanism used by us when transferring your personal data out of the UK please contact our Data Protection Lead, Julie Parr, by either:

• email at dataprotection@mincoffs.co.uk; or
• post at Data Protection Lead, Julie Parr, Mincoffs Solicitors LLP, 5 Osborne Terrace, Jesmond, Newcastle upon Tyne, NE2 1SQ.